Waco Charter Bus, Minibus & Coach Bus Rentals

The cost of a charter bus rental in Waco typically ranges from $1,600 to $3,000+ per day or $150–$350+ per hour, depending on the size of the vehicle, length of your trip, time of year, and specific itinerary. Local trips under five hours are usually billed hourly, while longer or multi-day rentals are charged by the day or mileage. For an exact quote, call our team anytime at 737-379-0200 with your trip details!

Your charter bus rental price is based on the type and size of vehicle (minibus, full-size charter bus, party bus), the length and distance of your trip (hourly, daily, or per-mile rates), and any additional expenses like driver lodging, tolls, or parking fees. Peak-season travel, special events, and custom amenities may also affect your final cost. Get an exact quote fast by calling Charter Bus Company Waco at 737-379-0200 with your full itinerary.

Yes, a non-refundable deposit is required to secure your bus and confirm your reservation. This deposit is typically due immediately upon booking and is applied toward your total rental cost. The remaining balance must be paid in full before your trip departs. Contact our team for specific deposit amounts and payment options.

The final payment for your charter bus rental is due before your trip begins. You can pay the balance at any time after making your initial deposit, but it must be paid in full prior to your departure date. We accept various payment methods, including credit cards, checks, and ACH transfers. Contact our team for specific payment deadlines and instructions.

Charter Bus Company Waco offers one of the largest and most diverse fleets of buses in Waco, McLennan County, and all of Central Texas—so you can always get exactly the vehicle you need! Our fleet includes everything from 15-passenger minibuses and sprinter vans to full-size 56-passenger charter buses, party buses, school buses, and even ADA-accessible vehicles. We serve every type of group event, including Baylor University shuttles, corporate training sessions, church retreats, wedding transportation, sports team travel, airport transfers, and more. Need something special? We can provide vehicles with custom seating layouts, luggage bays, restrooms, WiFi, power outlets, and more. Just tell us what you need, and we’ll find the perfect bus!

Our Waco charter buses come with a wide range of amenities to keep passengers comfortable and connected. Standard features include cushioned seats, climate control, overhead storage, and PA systems. Many vehicles offer upgraded amenities like WiFi, power outlets at every row, flat-screen TVs with DVD players, Bluetooth sound systems, USB ports, and reclining seats with footrests. Full-size charter buses can include onboard restrooms, luggage compartments, and optional leather upholstery. Need something specific? Ask about custom branding, headrest covers, tray tables, or ADA-accessible lifts—we’ll make sure your bus has everything your group needs.

We recommend booking your charter bus at least 6 to 9 months in advance to ensure the best availability and pricing—especially if your trip falls during a busy travel season like spring break, summer vacations, or major sporting events. Large events such as Baylor University game days, Waco ISD graduations, and local festivals can cause buses to sell out quickly. Last-minute bookings are possible, but options may be limited and prices may be higher. Contact us as soon as you have your dates to lock in a bus!

Booking a charter bus in Waco is simple! Just call Charter Bus Company Waco at 737-379-0200 or fill out the online quote form with your trip details, including pickup location, destination, travel dates, and number of passengers. Our team will quickly provide you with a free, personalized quote and help you choose the best vehicle for your group. Once you’re ready to reserve, you can sign your contract and pay your deposit online. We offer 24/7 customer support to answer any questions and ensure your trip runs smoothly from start to finish.

Yes, if your trip requires an overnight stay, you are responsible for providing hotel accommodations for the driver. The hotel should be a minimum of 3 stars and must have parking available for the bus. If you prefer, we can add the cost of the driver’s room to your invoice and handle the booking for you. For multi-day trips, drivers must have their own room and cannot share with passengers.

No, your quote does not include external fees such as tolls, parking, or permits. These additional costs are the responsibility of the customer and must be paid separately during the trip. Any charges incurred by the driver will be added to your final invoice. Please note that gratuity is not included in the base price and should be given separately at the end of the trip.

Charter bus parking in Waco is available at several locations across the city, including downtown garages, university lots, and major venues. Downtown Waco offers designated bus parking near the Waco Convention Center and City Hall. Baylor University provides charter bus staging areas for athletic events, campus tours, and student transportation. McLane Stadium has specific lots reserved for buses during football games and large events. Additional parking can be found at the Extraco Events Center, Magnolia Market at the Silos, and major hotel properties with advance reservation. Always confirm parking availability and regulations with each facility prior to arrival, as space may be limited during peak times and special events.

Waco’s public transit system, Waco Transit System (WTS), operates fixed-route buses serving key areas like Downtown Waco, Baylor University, and the Waco Regional Airport. While affordable, these routes can be slow, require transfers, and don’t cover suburban or rural destinations outside city limits. Private charter buses offer door-to-door service on your schedule, eliminating transfers and delays. They’re ideal for groups traveling to locations not served by WTS, including out-of-town trips to Dallas, Austin, or Houston. With amenities like reclining seats, Wi-Fi, and onboard restrooms, charter buses provide faster, more comfortable, and fully customized transportation compared to public transit.

We provide charter bus services to and from all major airports in Central Texas, including Waco Regional Airport (ACT), Dallas/Fort Worth International Airport (DFW), Dallas Love Field (DAL), Austin-Bergstrom International Airport (AUS), and Killeen-Fort Hood Regional Airport (GRK). Whether your group needs a shuttle to a nearby hotel, convention center, or another city, we’ll ensure smooth curbside pickup and drop-off at any terminal. We also handle private FBO transfers and multi-leg itineraries for corporate and student travelers.

We serve every type of group in Waco and Central Texas—including schools, universities, corporate teams, sports clubs, churches, wedding parties, military units, construction crews, and nonprofit organizations. We regularly work with local clients such as Baylor University departments, Waco ISD field trips, hospital staff from Ascension Providence, church groups from Antioch Community Church, and youth sports teams traveling to tournaments. Whether you’re organizing a campus shuttle, company outing, mission trip, or family reunion, we’ll provide reliable transportation tailored to your needs. Need multiple buses or custom branding? Just ask—we’ve done it all.

We provide charter bus services for any event or occasion, including: school field trips, sports team travel, corporate events, church outings, weddings, bachelor/bachelorette parties, airport transfers, concerts, festivals, and private group tours. Common events we serve in Waco include Baylor University athletics, Magnolia Market visits, Waco Mammoth National Monument tours, and trips to the Cameron Park Zoo. We also handle multi-day trips, out-of-town excursions, and custom itineraries. No event is too big or too small—if you need group transportation, we can help.

Charter Bus Company Waco serves Waco and every city, town, and community in Central Texas—including Temple, Killeen, Belton, Hillsboro, Corsicana, Bryan–College Station, and more. We operate across McLennan County and all neighboring counties to handle local shuttles, regional trips, and long-distance charters to or from Waco. Need a bus to Dallas, Austin, Houston, or San Antonio? We run those routes every day. We also serve smaller towns like Hewitt, Woodway, Robinson, China Spring, Lorena, and West. No matter where your trip starts or ends, we’ll get you there on time with a modern, comfortable coach. Call 737-379-0200 anytime to get a quote and speak with the best team in the business.